Microsoft Teams vs Email vs Talk Magnet – Which Should You Use For Team Communication?

Tools like Talk Magnet, Microsoft Teams, and Email can help your team establish consistent and transparent communication.  

But how can you decide which one of these tools is the best fit for your team to function smoothly?

According to a McKinsey report, well-connected teams are at least 20-25% more productive. It also states that disengaged employees cost $ 7.8 trillion in lost productivity. 

That’s why it’s essential that you pick the best tool that suits your team’s communication. 

In this article, we dive into Teams, Talk Magnet and Email features to help you discover which one you should use.

Let’s dive right in.

Features of a great collaboration tool for remote work 

Before you venture into the comparison between teams vs email vs Talk Magnet, You must understand the characteristics of a great collaboration tool. 

So here are the must-have features of a great collaboration tool:

• User-friendliness: It should be a one-stop, easy-to-use collaboration platform with simplified navigation and user interface. An app with no learning curve is excellent for team collaboration. 
• Instant messaging (individual, group messaging): Great collaboration needs instant back-and-forth messaging. Having the feature to DM your team and colleagues is a must-have. The tool should also have a great search feature to look for chats. Plus, having group chats enables quicker collaboration. 
• Third-party integrations: An excellent collaboration app should allow for third-party integrations. These include calendar, drive, and CRM. This helps in making your team’s collaboration effortless and seamless. 
• Audio and video conferencing: This is a must-have feature. Collaboration tools need to come inbuilt with audio and video conferencing APIs. They also need to ensure that they don’t have a limit on participants. That’s usually a red flag. 
• File structuring: What good is a collaboration tool if you can’t find your files/documents? A good collaboration tool should come with seamless file sharing and storage. Plus, it should be easy to find these files on group/personal DMs. 
• Downtimes: How can you collaborate if your tool is down or if the server isn’t working? So a good collaboration tool needs to be light in size. The lighter the size, the easier for your system to process it. This means low downtimes and high collaboration. 

Now that we know the must-have features of a great collaboration tool, let’s see which of the tools, between Teams, email and Talk Magnet, is the best for your organisation. 

Microsoft Teams vs Email vs Talk Magnet: The Ultimate Comparison

To make it easy, here is a comparative overview of the teams vs email vs talk magnet. 

Features	Platform Name
	Talk Magnet	Microsoft Teams	Email
User-Friendly Interface	Yes	No	Yes
Instant messaging	Yes	Yes	No
Integrations	Yes	Yes	No
Downtimes	No	Yes	Yes
Scalability	Yes	No	No
Seamless File Management	Yes	No	No
Information retrieval	Yes	No	No
Audio and video conferencing	Yes	Yes	No

The table above gives us a clear winner for the teams vs email vs talk magnet comparison. Talk Magnet wins this round. 

However, let us take a deeper look at each of these platforms. 

Talk Magnet – features review

Talk Magnet is a feature-rich, lightweight team collaboration and project management platform. Talk Magnet is built for remote teams and the future. 

With Talk Magnet, you get a one-stop-shop collaboration and project management tool. 

Here’s how:

• Instant messaging: Talk Magnet offers a tremendous instant messaging feature. Also, the ability to connect with your team in DMs. You can also create groups and stay in touch with your team seamlessly. 
• Analytics: With Talk Magnet, you can access real-time insights. This means you would be able to track your team’s progress. All this on a single dashboard.
• Light and easy framework: Integration with Talk Magnet is simple and smooth. It is light with a 99.99% uptime and works on any device. 
• Scaling: Talk Magnet will scale with your business. You can easily integrate new teams and tools with Talk Magnet as your team grows. 
• Easy information retrieval: Talk Magnet boasts of easy information retrieval. It is simple to find critical files and messages. In a matter of a few clicks, you can find all your old files and messages. Plus, Talk Magnet doesn’t delete any of your old messages (Looking at you, Teams and Slack) 
• No learning curve: Talk Magnet is simple and has an easy-to-use interface. Your employees don’t need any training to use Talk Magnet. You can deploy Talk Magent directly, and your team can directly use it. 
• Boosts employee productivity: It improves employee engagement and productivity as Talk Magnet has a personalised approach. This makes it a pleasure to use. 

Talk Magnet is the collaboration platform you need for your team to get more productive. 

Pricing

Talk Magnet prices start from USD5 per user per month.

Emails– features review

Email is an asynchronous mode of communication. Its relevance still holds, but only in the context of workspace communication. 

Email fails almost on every front as a team communication and collaboration tool. 

Nonetheless, Email does have some qualities. Let’s take a look at them:

• Light to use: Emails are light apps and are easy to use. They are browser-based applications that you can use on your phone. They don’t take much of the RAM or space.
• Cross-communication: Emails have an outstanding feature when it comes to cross-communication. You could send an email from one email app to another. So, Gmail to Yahoo is possible. 
• Email is everywhere: Email is ubiquitous. From school children to working adults, everyone has an email. Making connectivity easy. 
• File sharing: Emails are efficient when sending attachments and files. However, the caveat is the files need to be below 25 MB. Emails are an excellent supplemental form of communication in the workspace. 
• Less distraction: Emails don’t often pop up as notifications. They are less distracting. You can also reply to an email any time you want. 
• Marketing: Emails are used in marketing. Email marketing is done to send newsletters, sign-up emails and cold emails. It is an efficient way to enhance customer experience. 

Pricing

They are free to use. However, some emails, such as Yahoo and Gmail, offer extra features for a premium price. 

Microsoft Teams – features review

Microsoft Teams is a team communication tool. Schools usually use Microsoft Teams a lot. 

Here are its features: 

• Instant messaging: Teachers use Microsoft Teams to chat with their pupils. They can do either 1-on-1 chats or in groups.
• Mentions: Microsoft Teams, like Slack, has the option for ‘@‘ mentions. This tags the person who needs to read a message. It is done in group chats or channels. 
• Audio and video conferencing: Users with subscriptions to Microsoft Team can host calls, which can last up to 30 hours and have a transcripts option.
• File structuring: Finding files and documents is very difficult. Thanks to the over integration finding files can take you hours. Also, you cannot download recordings to a local folder. 
• Third-party integrations: There are no third-party integrations. It only works with Microsoft Suite. So your team can only use Outlook, One Drive and such. 
• Heavy app: The Teams app is a heavy download. It constantly crashes, and your devices could freeze too. Let’s not even talk about the heavy RAM usage.

Pricing

Microsoft Teams offers plans as mentioned below: 

• Microsoft Teams free plan
• Microsoft Teams Essentials – $4 per user monthly
• Microsoft 365 Business Basic – $6 per user monthly
• Microsoft 365 Business Standard – $12.50 per user monthly
• Microsoft 365 Business Premium – $22 per user monthly

How does Talk Magnet compare to Microsoft Teams and Email? 

Emails aren’t even in the race, so let’s not compare Talk Magnet with it. 

However, here are a few reasons why Talk Magnet is better than Teams:

• Ease of use: Talk Magnet is a simple, lightweight app. It is easy to use and has no steep learning curve. 
• Less expensive than MS Teams: The pricing offered by Talk Magnet for its features makes it a steal. Compared to Microsoft Teams, this is a much better alternative.
• More scalable than MS Teams:  Scalability in business is one of the main features of Talk Magnet. It scales along with your business. Microsoft Teams is more limited to the academic context. 
• Lightweight: Being a lightweight app, it runs smoothly. Talk Magnet also has a 99.99% uptime guarantee. This is impossible for a heavy app such as Microsoft Teams to beat. 
• Smoother Integrations with other apps: Talk Magnet offers a lot of third-party integrations. These integrations are smooth and seamless. Microsoft Teams only allows for its own apps. 
• Retrieve information easily: Information and file retrieval is a breeze in Talk Magnet. With a few clicks, you find what you want. Thanks to the unlimited message and file storage capabilities. Doing this on Teams is nothing less than a nightmare.
  

Talk Magnet, hands down, is the clear winner here. So, how do you get started with it? 

How to get started with Talk Magnet?

Talk Magnet is here to make your team communication easy and light. 

So don’t wait any further; simply contact our sales team to get your demo. With this demo, you’ll experience the future of collaboration and project management. 

You can also sign up for Talk Magnet and start using it now. Join the winning team.